We’re excited to have Egencia as the travel tool for LUC faculty and staff. Use of Egencia is highly encouraged to book University-sponsored travel because of the enhanced benefits, customer support, and overall travel assistance provided. We encourage users to check out Loyola’s Travel Resources SharePoint for regularly updated information on how you can book travel for yourself, your colleagues, or guests of the University. Be sure to let us know if you have any questions or concerns at travel@luc.edu.
Egencia is our University-wide booking tool to assist faculty and staff in making University travel arrangements, as well as provide a centralized travel management platform. Having a centralized booking tool for travel management offers numerous benefits including, but not limited to:
- Personalized travel profile including your frequent flyer numbers, loyalty programs, travel preferences (i.e. Aisle/Window), and your known traveler number (TSA PreCheck).
- Mobile App to book travel, view alerts/delays, communicate with agents, etc.
- Competitive fares, hotel rates, and promotions utilizing Egencia’s pricing power to maximize the amount of travel activity for your department’s available travel budget.
- Increased compliance with University travel policies.
- All faculty and staff members have a Traveler profile on Egencia. We can designate Travel Arrangers to book on behalf of other faculty and staff, as well as Guests of the University.
Booking Travel via Egencia
Egencia is intended for University-sponsored travel only and is not for personal travel. Please check out the Travel Resources page and review the Travel & Business Expense Policy.
Faculty and staff can book flights, hotels, train fares, and car rentals. Faculty and staff can pay with either a University issued ProCard or a personal card and submit an Expense Reimbursement Form to Accounts Payable.
Faculty and staff can designate Travel Arrangers to book travel on behalf of others. Arrangers can edit profiles, manage bookings and reservations, as well as have full visibility of past/present/future trips for their designated Travelers. For more information on this, please visit the Travel Arrangements page on SharePoint.
Egencia Training
For a demonstration of Egencia, please check out our recorded training session. The demo includes:
- Updating and managing Egencia profile details, including frequent flyer information and travel documents
- Best practices for booking a flight
- Hotel bookings and different rates available on Egencia
- Egencia Customer Service team
- Egencia Mobile App
More Travel Resources
Please check out the Travel Resources page and review the Travel & Business Expense Policy. Be sure to let us know if you have any questions or concerns at travel@luc.edu. You can also find the Office of Sustainability’s Air Travel Resources linked here.
Thank you!