Planning University Sponsored Travel?

Check out Loyola’s Travel Resources SharePoint for regularly updated information on how you can book travel for yourself, your colleagues, or guests of the University. This is where Loyola employees can find all travel-related information and communications.

We are happy to announce Egencia as a new service for LUC faculty and staff. Egencia is our University-wide booking tool to assist faculty and staff in making University travel arrangements, as well as provide a centralized travel management platform.

Having a centralized booking tool for travel management offers numerous benefits including, but not limited to:

  • Personalized travel profile including your frequent flyer numbers, loyalty programs, travel preferences (i.e. Aisle/Window), and your known traveler number (TSA PreCheck).
  • Mobile App to book travel, view alerts/delays, communicate with agents, etc.
  • Competitive fares, hotel rates, and promotions utilizing Egencia’s pricing power to maximize the amount of travel activity for your department’s available travel budget.
  • Increased compliance with University travel policies.

Booking Travel via Egencia
Use of Egencia is highly encouraged (but not required) to book University sponsored travel because of the enhanced benefits, customer support, and overall travel assistance provided.

Egencia is intended for University-sponsored travel only and is not for personal travel.

Faculty and staff can book flights, hotels, train fares, and car rentals. Faculty and staff can pay with either a University issued ProCard or a personal card and submit an Expense Reimbursement Form to Accounts Payable.

Faculty and staff can designate Travel Arrangers to book travel on behalf of others. Arrangers can edit profiles, manage bookings and reservations, as well as have full visibility of past/present/future trips for their designated Travelers. Guests of the University can also have their travel booked through an Arranger. For more information on this, please visit the Travel Arrangements page on SharePoint.

Egencia Training
Please join us for a virtual training session to demonstrate how to use Egencia on Wednesday, September 14th at 2pm CST. We encourage you to explore the site prior to training, but it is not required in order to attend. Please register here. Topics will include:

  • Updating and managing Egencia profile details, including frequent flyer information and travel documents
  • Best practices for booking a flight
  • Hotel bookings and different rates available on Egencia
  • Egencia Customer Service team
  • Egencia Mobile App
  • Additional Resources

Current Promotion with Southwest Airlines
We are happy to offer the opportunity for faculty and staff to earn an extra 50% in Rapid Rewards on Southwest Airlines flights booked and flown from April 1, 2022 through September 30, 2022. Further details can be found here.

More Travel Resources
Please check out the new Travel Resources page as well and review the Travel & Business Expense Policy. Be sure to let us know if you have any questions or concerns. You can also find the Office of Sustainability’s Air Travel Resources linked here.

We’re excited to have these tools available to Loyola Faculty and Staff! Should you have any questions, please email

Thank you!

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