Archive for January, 2020

2019 Year End Tax Documents – W-2 & 1042-S

Thursday, January 30th, 2020

Paper W-2’s

  • W-2 statements were mailed on Friday, January 31st to employees who did not opt-in for the electronic version of the W-2 or who are no longer active employees.  Please allow 1-2 weeks for delivery via the USPS.
  • We will begin processing W-2 reprints on Monday, February 10th.
  • If you do not receive your W-2 by February 10th, you may fill out, sign, and email back a completed W-2 request form, which is available on our webpage. Once we have the form, we will work on processing a W-2 reprint within 5-7 business days.
  • If you are a foreign national employee who claimed an income tax treaty during the calendar year, please see the Form 1042-S information below.

Electronic W-2 Option

  • Electronic W-2’s were published online on Friday, January 31st. If you are still an active employee, you can view and print a copy of your W-2 electronically while connected to the Loyola network.  All you need to do is give your consent to receive the W-2 electronically by following the steps found here.
  • Opting in will give you access to your 2019 W-2 electronically immediately.  It will also give you access to other recent year W-2’s.  Additional information regarding electronic W-2’s may be found here.
  • If you opted in to have your W-2 submitted electronically to Turbo Tax, your W-2 will be sent to Turbo Tax on Monday, February 3rd.
  • Employee Self-Service should only be accessed using Google Chrome or Safari. Microsoft Edge & Firefox are not compatible.
  • PLEASE NOTE: If you are no longer an active Loyola employee and you previously signed up for electronic delivery, a paper copy of your W-2 has been mailed to the address on file with Human Resources.

For help understanding your W-2, please visit

For further information, please visit our main Payroll website at

Form 1042-S

All foreign nationals who were eligible to receive a 2019 Form 1042-S should have received two emails on January 31, 2019. One email from notifying them that the Form 1042-S was now available and that they would receive an email notification form Glacier Online Tax Compliance. The second email notification came from Glacier Online Tax Compliance ( with the instructions on how to download your form 1042-S. Former employees of LUC will still be able to access Glacier to download their Form 1042-S. If you remember your previous access information, you may follow the below link to Glacier, and select “Login”

If you have forgotten your access information, simply go to the link above and select “Forgot Login” and enter the email address associated with the Individual Record; an email with access instructions will be sent to you.  If after trying this step you cannot access your form, please contact

Please reference the year-end payroll reminder for additional information on when a foreign national can receive both a Form W-2 and a Form 1042-S.

Best Wishes,

Payroll Services