Finance

Paper W-2’s

• W-2 statements were mailed on Friday, January 31^st to employees who did not opt-in for the electronic version of the W-2 or who are no longer active employees.  Please allow 1-2 weeks for delivery via the USPS.
• We will begin processing W-2 reprints on Monday, February 10^th.
• If you do not receive your W-2 by February 10^th, you may fill out, sign, and email back a completed W-2 request form, which is available on our webpage. Once we have the form, we will work on processing a W-2 reprint within 5-7 business days.
• If you are a foreign national employee who claimed an income tax treaty during the calendar year, please see the Form 1042-S information below.

Electronic W-2 Option

• Electronic W-2’s were published online on Friday, January 31st. If you are still an active employee, you can view and print a copy of your W-2 electronically while connected to the Loyola network.  All you need to do is give your consent to receive the W-2 electronically by following the steps found here.
• Opting in will give you access to your 2019 W-2 electronically immediately.  It will also give you access to other recent year W-2’s.  Additional information regarding electronic W-2’s may be found here.
• If you opted in to have your W-2 submitted electronically to Turbo Tax, your W-2 will be sent to Turbo Tax on Monday, February 3rd.
• Employee Self-Service should only be accessed using Google Chrome or Safari. Microsoft Edge & Firefox are not compatible.
• PLEASE NOTE: If you are no longer an active Loyola employee and you previously signed up for electronic delivery, a paper copy of your W-2 has been mailed to the address on file with Human Resources.

For help understanding your W-2, please visit https://www.luc.edu/finance/understandingyourw-2

For further information, please visit our main Payroll website at http://www.luc.edu/finance/payroll.shtml

Form 1042-S

All foreign nationals who were eligible to receive a 2019 Form 1042-S should have received two emails on January 31, 2019. One email from nra-processing@luc.edu notifying them that the Form 1042-S was now available and that they would receive an email notification form Glacier Online Tax Compliance. The second email notification came from Glacier Online Tax Compliance (support@online-tax.net) with the instructions on how to download your form 1042-S. Former employees of LUC will still be able to access Glacier to download their Form 1042-S. If you remember your previous access information, you may follow the below link to Glacier, and select “Login”

https://www.online-tax.net

If you have forgotten your access information, simply go to the link above and select “Forgot Login” and enter the email address associated with the Individual Record; an email with access instructions will be sent to you.  If after trying this step you cannot access your form, please contact nra-processing@luc.edu.

Please reference the year-end payroll reminder for additional information on when a foreign national can receive both a Form W-2 and a Form 1042-S.

Best Wishes,

Payroll Services