Archive for December, 2019

2019 Payroll Year End Reminder

Wednesday, December 11th, 2019

As the 2019 calendar year ends, please keep in mind the following important reminders.

Personal Information Review

Don’t forget to double check your personal information for your W-2! Using your most recent pay stub in Employee Self Service, please review the spelling of your name, address and last 4 digits of your SSN. If anything needs to be updated, please use the following forms.

New Federal W-4 Information

Due to the Tax Cuts and Jobs Act of 2017, the Internal Revenue Service (IRS) recently released a new version of the Federal Form W-4 (Employee Withholding Certificate) for 2020. It is recommended that employees perform a “paycheck checkup” to see if adjustments are needed to current withholdings. Please refer to the Human Resources webpage for more information.

Form W-2 Information

Forms W-2 are issued to all employees of Loyola University Chicago who are U.S. Citizens, permanent residents or residents for tax purposes. If you are a foreign national employee who was not eligible for an income tax treaty or exceeded the treaty maximum, you will also receive a Form W-2.

If you are a foreign national who claimed an income tax treaty during the calendar year, see Form 1042-S information below.

If you haven’t already done so, you can sign up to receive your W-2 electronically. Read about the benefits of receiving your W-2 electronically and find step-by-step instructions for how to sign-up by following the link:

2019 W-2’s will be issued by the IRS deadline of January 31, 2020. If you do not elect to receive your W-2 electronically, or you are no longer an active employees, your W-2 will be mailed to the address on file with Human Resources. Please allow 1-2 weeks for delivery via the USPS.

We will not be processing any W-2 reprints until Monday, February 10th. If you do not receive your W-2 by February 10th, you may fill out, sign, and email back a completed W-2 request form, which is available on our webpage. Once we have the form, we will work on processing a W-2 reprint within 5-7 business days.

Form 1042-S Information

Forms 1042-S are issued to foreign national employees who are claiming an income tax treaty during the calendar year. The Form 1042-S reports the earnings that were exempt based on the income tax treaty.

Forms 1042-S will be distributed electronically via the Glacier Online Tax Compliance system. You will receive an email notification from Glacier ( notifying you that your Form 1042-S is available. Forms will be available by no later than January 31, 2020. The email will contain the steps on how to access, save, and print your form.

You may access Glacier directly at:

Please note that if you exceeded the treaty maximum during the calendar year, you will receive BOTH a Form W-2 which reports your non-treaty earnings, and a Form 1042-S which reports your treaty earnings.

For example, if your gross earnings were $5,000 and your income tax treaty had a maximum of $2,000, you will receive a Form W-2 reporting the non-treaty earnings of $3,000 and a Form 1042-S reporting your treaty earnings of $2,000. Please do not file your income tax return until you have both forms, if applicable.