Posts Tagged ‘filemanagement’

Back up your Files Online with DropBox.com

Friday, October 21st, 2011

If you are constantly emailing yourself documents or always carrying around your USB drive for backup, you may want to try an online service for file storage.  Drop Box is an easy backup system that enables users to share files between their computers and mobile devices. With a free account you get 2GB of space to store your files; you can also upgrade to a 100GB, 200GB, or 500GB account with a monthly paid plan.

Password Protect Word 2007 Documents

Friday, December 17th, 2010

If you have a Microsoft Word 2007 document that you would like to make read-only or if you would like to add password protection, Word offers a few options to secure your file. Here are a few security features offered in Word:

Encrypt Document: Adding encryption to your document will require that a password be entered to open the document. To encrypt your document, click on the Microsoft Icon > Prepare > Encrypt Document. A dialog box will prompt you to set a password.

word_encrypt

Read-only Document: You can set your document to be read-only and additionally set a password to open or modify the document. To access these options, click on the Microsoft Icon > Save As, then in the bottom left corner, click on Tools > General Options.

word_general_options

A dialog box will open and you can choose to make the document read-only and to add a password to open and/or a password to modify. Click OK once you have made changes.

word_passwords

When the file is opened, a dialog box will prompt users to enter the password. Keep in mind that if users open the file as a read-only document, they will be able to edit and save as a new document.

Mark as Final: If you want your file to be read-only, you can also mark the document as final. This will disable editing and typing tools. To do this click on the Microsoft Icon > Prepare > Mark as Final. If you decide to open it later for editing, you can select Mark as Final again to set the document to the normal mode.

word_final

Note: If you lose or forget any passwords, they cannot be recovered.

Online Access to your Files on the Loyola Network

Thursday, October 29th, 2009

Loyola faculty and staff are able to store files on Loyola’s network; users have access to a private (U:) drive and some departments may have a shared directory.  You can get to the network from any campus computer; however what if you are off-campus and need to access your files?  With DocXchanger, Loyola users can simply and securely access their files located on Loyola’s network, from any Internet location.  DocXchanger may be accessed via a Web interface or by downloading a Windows client. With this service, users also have the capability to share their files with external (non-Loyola) affiliates.

Note: You will need to have your Loyola user ID set‐up to work with this application; please refer to the DocXchanger Access Instructions or contact the IT HelpDesk for more information.

Keep in mind that DocXchanger only provides access to files stored on Loyola’s network.  If you need remote access to any files or applications on your Loyola desktop computer, you will need to request access to Loyola’s Virtual Private Network (VPN).