Academic Tech Tips by ITRS

ITRS, or Instructional Technology & Research Support at Loyola University Chicago, is the team behind Academic Tech Tips.

Our staff specializes in a diverse range of academic technologies, ranging from classroom equipment solutions, research technologies, and learning design.

Visit Academic Tech Tips for updates on Loyola’s instructional and research technologies, upcoming events and upgrades, and other uses of tech in teaching and learning!

Sakai Gradebook Checklist

Posted on: December 7th, 2018 by mmitchell23

We smell the coffee. We see the library rush. It’s that time of year again: finals.

newspaper [ile


For instructors, we’d like to make your Sakai grading process as easy as possible so you can focus on what matters most: your students. Follow the ten steps below to make sure your Sakai gradebook is good to go at the end of the semester:

  1. Verify your gradebook is set up correctly.
    • Check the gradebook settings to make sure your gradebook is set up with your teaching goals. While you may have already set-up your gradebook at the beginning of the semester, it’s a good idea to check your settings and make sure they match your syllabus. This section is particularly helpful for instructors with categories or weights to make sure all categories are entered with a weight associated.
  2. Enter grades in Sakai.
  3. Make sure all applicable gradebook items are included and visible in the gradebook.
    • Instructors can edit gradebook item details to make sure columns are included in final grade calculations and released to students. Make sure all gradebook items are shown in the gradebook using the Show/Hide Items feature.
  4. Delete gradebook column items, or set ungraded items to zero.
  5. Add any comments to individual student grades.
  6. Override a course grade for individual students if necessary.
  7. Review your settings once more.
    • After you’ve entered your grades, make sure your grade release rules display students’ final course grades to them in the way you’d like.
  8. Verify how an individual student views their grades.
    • You can also review individual student grades via the Student Review Mode. This feature is especially helpful if you need to review an individual student grade in person and do not want the student to see their peers’ grades.
  9. Export final grades.
    • It’s great practice to save a copy of the final grades in a secure location.
  10. Whew! Take a breather. You deserve it!

If you have any questions about your gradebook, email the Sakai team at For individual consultations, visit our ITRS Drop-In Room virtually, in person, or over the phone.

Tags: , ,

Comments are closed.