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Track Changes as you Edit in Word

Posted on: April 7th, 2010 by

1X1Track Changes in Microsoft Word is a helpful feature for viewing and editing revisions while you work in a document. This tool can be incredibly useful when multiple users are editing the same document. Also, if you are a professor, you can use Track Changes to add comments and make revisions to a paper. The author of the document can accept or reject each change once the document is ready to be finalized.   Here are a few steps to get started with Track Changes:

Turn on Track Changes

Under the Review tab, select Track Changes. (For older versions of Word, go to Tools and select Track Changes.)

track-changes

You can also use a shortcut to turn on and off track changes (CTRL-SHIFT-E).

Add Changes or Comments

  • 1.      Turn on Track Changes.
  • 2.     Make revisions directly into the document and they will show up in red.
  • 3.      Click on the New Comment button to add remarks.

track-changes-new-comment2

Here is what each displays:
Final Showing Markup: Document with changes
Final: Document including proposed changes
Original Showing Markup: Original document with proposed changes
Original: Document before any editing

track-changes-views

Accept or Reject Changes

To accept or reject changes, click on the appropriate button on the top menu.

accept-changes

Or you can right click on the change and a drop-down menu will appear with options to accept or reject.

 

To learn more visit:

http://office.microsoft.com/en-us/word/HA012186901033.aspx

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