Previous Tech Tips

Archives

How to Zip Multiple Files

Posted on: February 19th, 2009 by

1X1Sending a picture or a document as an email attachment is an easy way to share files between computers. But what if you have many files that you’d like to send, or an entire folder? Well, you could attach each item individually in an email; however this solution can be time-consuming for you and cumbersome for the recipient to download fifteen separate files. Zipping your files makes it possible to have multiple files squeezed down to one smaller file that can easily be sent via email. Also, if you have a large folder that includes media, such as audio or video, zipping reduces size and saves space. Many people don’t realize how easy it is to zip files in Windows XP and in Mac OS X. Support for zipping is built right in to both of these operating systems!

PC Users

1. If you want to zip multiple files, either create a folder that contains all of the files or highlight the batch of files.

2. Right-click on the file(s) or folder you wish to compress.

3. From the drop-down menu, click Send To > Compressed (zipped) folder.

Windows Menu

4. Now you can attach the .zip file in an email. Keep in mind that at Loyola we limit both inbound and outbound email attachments to 20 megabytes (20mb), which means the complete size of the email cannot exceed 20 mb, including the body of the email and other attachments.

5. To open a zipped file, double-click the .zip file then click on Extract All Files.

Mac Users

1. If you want to zip multiple files, either create a folder that contains all of the files or highlight the batch of files.

2..Control + Click on the file(s) or folder you wish to compress.

3. From the pop-up menu, click Create Archive then the zip file will appear in whichever folder you are working in (i.e. your desktop or documents folder).

Mac Menu

4. Now you can attach the .zip file in an email. Keep in mind that at Loyola we limit both inbound and outbound email attachments to 20 megabytes (20mb), which means the complete size of the email cannot exceed 20 mb, including the body of the email and other attachments.

5. To open an archived file, simply double-click the Archive.zip file.

Tags: , ,

Comments are closed.