2018 Year End AP Announcements

Season’s Greetings from the Accounts Payable Team!

New Process Changes Effective January 1st

  • Each payment request must refer to only one invoice (i.e. no more including multiple invoices on the same payment request form).
  • Expense Reimbursement forms are for employee reimbursements only. All other reimbursements must be submitted via a payment request form.

Note: Payment requests submitted to A/P that do not conform to the above guidelines will be returned to the department for revision and resubmission.

Important Reminders

  • Submit no more than three payment requests per email to Accounts-Payables@luc.edu.
  • Payment requests must be approved and include documentation to support the payee and amount. Note: two signatures are required for requests over $5,000.
  • Each payment request and its supporting documentation (invoice, email, etc) should be submitted in one PDF attachment.
  • ACH is the preferred method of payment for all requests. Please encourage your vendor to sign up for ACH payment.
  • Sensitive information, such as W-9 forms or banking details, should be sent to Accounts Payable via Loyola Secure Transfer.
  • Loyola University, including the Accounts Payable office, will be closed from Dec 22nd – Jan 1st in observance of the holidays.

Upcoming Email – Banking Details Verification

  • If you are an active employee who is also an active vendor with Accounts Payable, you may receive an email from A/P in the near future asking you to verify that the ACH banking information on file with A/P is correct. This email will come from accounts-payables@luc.edu. Please be assured the email will NOT include full banking details, nor will it ask you to submit banking details via email.

Wishing you and yours a very happy holiday season,

Loyola Accounts Payable Team

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