Top 5 Payroll Reminders for 2015

1) FLOATING HOLIDAY ASSIGNED IN 2015
Reminder: The Floating Holiday is assigned in 2015. The university has assigned the 12th holiday this year on December 31st. With that in mind, please do not attempt to enter or approve Floating Holidays outside of this date in Kronos in 2015.

2) ALWAYS CHECK LEAVE BALANCES IN KRONOS
Before trying to enter any leave time in Kronos (i.e. vacation, sick, personal, etc), always make sure to check your leave balances under the “Accruals” tab at the bottom of your Kronos timecard. Managers, please make sure you are checking the balances as well when your direct reports enter leave time. Using time-off policies without checking first can lead to negative balances and pay that is not processed correctly.

3) YOU CAN STILL SIGN UP TO RECEIVE YOUR W-2 ELECTRONICALLY
Good news! If you missed the initial January deadline to sign-up to access your W-2 electronically, you have another chance. The W-2 portal has been re-opened, and you can once again give your authorization for electronic delivery. Read about the benefits of receiving your W-2 electronically and find step-by-step instructions for how to sign-up by following the link below: http://www.luc.edu/finance/w-2consent/#d.en.296649

4) ALWAYS APPROVE YOUR OWN KRONOS TIMECARD – BOTH HOURLY AND SALARIED EMPLOYEES
This probably seems like old news, but just a reminder that all employees must approve their own timecard each and every pay period. Unapproved timecards can lead to pay not being correctly processed (or hours not paid at all). If you are unsure how to approve your timecard, please talk to your Kronos supervisor or refer to the Kronos instructions below: http://www.luc.edu/media/lucedu/finance/pdfs/kronos.pdf

5) MAKE SURE YOU ARE ENTERING YOUR HOURS IN THE CORRECT PAY PERIOD
Please remember that if you enter hours after the Pay Period ends (e.g. on the Monday before the Kronos noon deadline) you must select the “Previous Pay Period” time period in Kronos. If the hours are entered in the wrong pay period, they will not be processed with that Friday’s payroll.

For further information about Kronos, the recent Google Chrome work-around, transferring hours, and a new FAQ’s section, please visit our webpage:

http://www.luc.edu/finance/payroll.shtml

If you have any questions, feel free to give us a call at x57444.

All the Best,
Kronos Help Desk

Leave a Reply